Agency Plan 2008

U.S. Department of Housing and Urban Development

Office of Public and Indian Housing

City of Tucson and Pima County Consortium Plans PHA Plans

Fiscal Years 2005 - 2009

Annual Plan for Fiscal Year 2008

NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES

PHA Plan

Agency Identification

PHA Name: City of Tucson / PHA Number: AZ004

PHA Fiscal Year Beginning: 07/01/2008

PHA Programs Administered::

Public Housing and Section 8 Section 8 Only Public Housing Only

Number of public housing units: 1505

Number of S8 units: 4732

PHA Consortia: (check box if submitting a joint PHA Plan and complete table)

Participating PHAs PHA Code Program(s) Included in the Consortium Programs Not in the Consortium # of Units Each Program
         
Participating PHA 1: AZ004 Public Housing   1505
         
Participating PHA 2: AZ004 Section 8   3930
         
Participating PHA 3: AZ033 Pima County Section 8   802
         

Public Access to Information

Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply)

Main administrative office of the PHA

PHA development management offices

PHA local offices

Display Locations For PHA Plans and Supporting Documents

The PHA Plans (including attachments) are available for public inspection at: (select all that apply)

Main administrative office of the PHA

PHA development management offices

PHA local offices

Main administrative office of the local government

Main administrative office of the County government

Main administrative office of the State government

Public library

PHA website

Other (list below)

PHA Plan Supporting Documents are available for inspection at: (select all that apply)

Main business office of the PHA

PHA development management offices

Other (list below)

5-Year Plan

PHA Fiscal Years 2005 - 2009

[24 CFR Part 903.5]

A. Mission

State the PHA’s mission for serving the needs of low-income, very low income, and extremely low-income families in the PHA’s jurisdiction. (select one of the choices below)

The mission of the PHA is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination.

The PHA’s mission is: (state mission here)

To improve the quality of life for the citizens of Tucson and the greater Pima County area through housing and community services which strengthen and enhance the social, economic and physical environment, especially for low-income families and individuals.

B. Goals

The goals and objectives listed below are derived from HUD’s strategic Goals and Objectives and those emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own, PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS. (Quantifiable measures would include targets such as: numbers of families served or PHAS scores achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives.

HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing.

PHA Goal: Expand the supply of assisted housing

Objectives:

Apply for additional rental vouchers:

Reduce public housing vacancies:

The PHA has a goal to reduce turnover score to 30 days

Leverage private or other public funds to create additional housing opportunities: Awarded a HOPE VI Grant in 2004

Acquire or build units or developments

Other (list below)

Commit to one for one replacement of public housing units

Promote scattered site development throughout the community

Provide continued assistance to families affected by Housing

Conversion actions

PHA Goal: Improve the quality of assisted housing

Objectives:

Improve public housing management: (PHAS score 86/90)

Improve voucher management: (SEMAP score 93)

Increase customer satisfaction:

Concentrate on efforts to improve specific management functions: (list; e.g., public housing finance; voucher unit inspections)

Renovate or modernize public housing units:

Demolish or dispose of obsolete public housing:

Provide replacement public housing:

One for one replacement of units disposed under the MLK HOPE VI Grant

Provide replacement vouchers:

Other: (list below)

PHA Goal: Increase assisted housing choices

Objectives:

Provide voucher mobility counseling:

Conduct outreach efforts to potential voucher landlords

Increase voucher payment standards

Implement voucher homeownership program:

Implement public housing or other homeownership programs:

Implement public housing site-based waiting lists:

Site-based waiting list currently exists at Posadas Sentinel. A site-based waiting list will be implemented at the new HOPE VI site, the Martin Luther King Building.

Convert public housing to vouchers:

Other: (list below)

Provide continued assistance to families affected by Housing Conversion actions through portability.

HUD Strategic Goal: Improve community quality of life and economic vitality

PHA Goal: Provide an improved living environment

Objectives:

Implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments:

Implement measures to promote income mixing in public housing by assuring access for lower income families into higher income developments:

Implement public housing security improvements:

Security Doors/Lighting

Designate developments or buildings for particular resident groups (elderly, persons with disabilities)

Other: (list below)

Support project-based agencies seeking to preserve affordable housing

Encourage community participation in the context of neighborhoods

Encourage good communication between housing staff and participants of the program through resident meetings and newsletters

HUD Strategic Goal: Promote self-sufficiency and asset development of families and individuals

PHA Goal: Promote self-sufficiency and asset development of assisted households

Objectives:

Increase the number and percentage of employed persons in assisted families:

Provide or attract supportive services to improve assistance recipients’ employability:

Provide or attract supportive services to increase independence for the elderly or families with disabilities.

Other: (list below)

Provide homeownership opportunities under the Section 8 Homeownership Program

Recruit additional public housing residents to participate in ROSS job training programs.

HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans

PHA Goal: Ensure equal opportunity and affirmatively further fair housing

Objectives:

Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex, familial status, and disability:

Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability:

Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required:

Other: (list below)

Undertake affirmative measures to provide a suitable living

environment for families living in assisted housing as described

in the Agency’s Analysis of Impediments.

Other PHA Goals and Objectives: (list below)

Annual PHA Plan

PHA Fiscal Year 2008

[24 CFR Part 903.7]

i. Annual Plan Type:

Select which type of Annual Plan the PHA will submit.

Standard Plan

Troubled Agency Plan

ii. Executive Summary of the Annual PHA Plan

[24 CFR Part 903.7 9 (r)]

Provide a brief overview of the information in the Annual Plan, including highlights of major initiatives and discretionary policies the PHA has included in the Annual Plan.

The City of Tucson and Pima County Consortium, as the Public Housing Authority (PHA) has described in its 5-year plan, its mission and the long-range goals and objectives for achieving the agency’s mission over the subsequent 5 years.

The Plan was prepared in compliance with the Quality Housing and Work Responsibility Act of 1998, and is consistent with the jurisdiction’s Consolidated Plan. The Plan is a result of a collaborative effort by PHA staff and reviewed by Pima County, Southern Arizona Legal Aid, the Metropolitan Housing Commission, the Southwest Fair Housing Council, community service agencies and program participants of Public Housing and the Section 8 Program. It is the recommendation of the aforementioned, that this Plan be submitted and approved as written.

iii. Annual Plan Table of Contents

[24 CFR Part 903.7 9 (r)]

Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents available for public inspection.

Table of Contents

Page #

Annual Plan

i. Executive Summary.........................1

ii. Table of Contents

1. Housing Needs...........................5

2. Financial Resources.......................12

3. Policies on Eligibility, Selection and Admissions.............14

4. Rent Determination Policies......................22

5. Operations and Management Policies................26

6. Grievance Procedures.......................27

7. Capital Improvement Needs......................28

8. Demolition and Disposition ..................... 30

9. Designation of Housing........................30

10. Conversions of Public Housing.....................31

11. Homeownership..........................32

12. Community Service Programs...................34

13. Crime and Safety ..........................37

14. Pets (Inactive for January 1 PHAs).................39

15. Civil Rights Certifications (included with PHA Plan Certifications)....40

16. Audit..............................40

17. Asset Management........................40

18. Other Information.........................40

    Attachments

    Indicate which attachments are provided by selecting all that apply. Provide the attachment’s name (A, B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file submission from the PHA Plans file, provide the file name in parentheses in the space to the right of the title.

    Required Attachments:

    Admissions Policy for Deconcentration - Attachment A

    FY 2008 Capital Fund Program Annual Statement - Attachment B

    Most recent board-approved operating budget (Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY)

    List of Resident Advisory Board Members - Attachment H

    List of Resident Board Member – Attachment G

    Community Service Description of Implementation – Attachment F

    Information on Pet Policy – Attachment D

    Section 8 Homeownership Capacity Statement, if applicable – Attachment I

    Description of Homeownership Programs, if applicable

    Optional Attachments:

    PHA Management Organizational Chart

    FY 2005 Capital Fund Program 5 Year Action Plan – Attachment B

    Public Housing Drug Elimination Program (PHDEP) Plan

    Comments of Resident Advisory Board or Boards (must be attached if not included in PHA Plan text)

    Other (List below, providing each attachment name)

    Attachment C – Flat Rent Schedule

    Attachment E - Definition of Substantial Deviation and Significant Amendment or Modification

    Attachment J – Statement of Submission of Joint Plans by Consortia

    Attachment K – Provisions for Violence Against Women’s Act (VAWA)

    a) Public Housing Program

    b) Section 8 Housing Choice Voucher Program

    Attachment L – Limited English Proficiency Policy

    Supporting Documents Available for Review

    Indicate which documents are available for public review by placing a mark in the “Applicable & On Display” column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA.

    List of Supporting Documents Available for Review
    Applicable & On Display Supporting Document Applicable Plan Component
    X PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations 5 Year and Annual Plans
    X State/Local Government Certification of Consistency with the Consolidated Plan 5 Year and Annual Plans
    X

    Fair Housing Documentation:

    Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions’ initiatives to affirmatively further fair housing that require the PHA’s involvement.

    5 Year and Annual Plans
    X Consolidated Plan for the jurisdiction/s in which the PHA is located (which includes the Analysis of Impediments to Fair Housing Choice (AI)) and any additional backup data to support statement of housing needs in the jurisdiction

    Annual Plan:

    Housing Needs

    X Most recent board-approved operating budget for the public housing program

    Annual Plan:

    Financial Resources;

    X Public Housing Admissions and (Continued) Occupancy Policy (A&O), which includes the Tenant Selection and Assignment Plan [TSAP] Annual Plan: Eligibility, Selection, and Admissions Policies
    X Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies
    X

    Public Housing Deconcentration and Income Mixing Documentation:

    1. PHA board certifications of compliance with deconcentration requirements (section 16(a) of the US Housing Act of 1937, as implemented in the 2/18/99 Quality Housing and Work Responsibility Act Initial Guidance; Notice and any further HUD guidance) and
    2. Documentation of the required deconcentration and income mixing analysis
    Annual Plan: Eligibility, Selection, and Admissions Policies
    X

    Public housing rent determination policies, including the methodology for setting public housing flat rents

    check here if included in the public housing

    A & O Policy

    Annual Plan: Rent Determination
    X

    Schedule of flat rents offered at each public housing development

    check here if included in the public housing

    A & O Policy

    Annual Plan: Rent Determination
    X

    Section 8 rent determination (payment standard) policies

    check here if included in Section 8 Administrative Plan

    Annual Plan: Rent Determination
    X Public housing management and maintenance policy documents, including policies for the prevention or eradication of pest infestation (including cockroach infestation) Annual Plan: Operations and Maintenance
    X

    Public housing grievance procedures

    check here if included in the public housing

    A & O Policy

    Annual Plan: Grievance Procedures
    X

    Section 8 informal review and hearing procedures

    check here if included in Section 8 Administrative Plan

    Annual Plan: Grievance Procedures
    X The HUD-approved Capital Fund/Comprehensive Grant Program Annual Statement (HUD 52837) for the active grant year Annual Plan: Capital Needs
      Most recent CIAP Budget/Progress Report (HUD 52825) for any active CIAP grant Annual Plan: Capital Needs
    X Most recent, approved 5 Year Action Plan for the Capital Fund/Comprehensive Grant Program, if not included as an attachment (provided at PHA option) Annual Plan: Capital Needs
    X Approved HOPE VI applications or, if more recent, approved or submitted HOPE VI Revitalization Plans or any other approved proposal for development of public housing Annual Plan: Capital Needs
    X Approved or submitted applications for demolition and/or disposition of public housing Annual Plan: Demolition and Disposition
      Approved or submitted applications for designation of public housing (Designated Housing Plans) Annual Plan: Designation of Public Housing
      Approved or submitted assessments of reasonable revitalization of public housing and approved or submitted conversion plans prepared pursuant to section 202 of the 1996 HUD Appropriations Act Annual Plan: Conversion of Public Housing
      Approved or submitted public housing homeownership programs/plans Annual Plan: Homeownership
    X

    Policies governing any Section 8 Homeownership program

    check here if included in the Section 8 Administrative Plan

    Annual Plan: Homeownership
    X Any cooperative agreement between the PHA and the TANF agency Annual Plan: Community Service & Self-Sufficiency
    X FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency
    X Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services grant) grant program reports Annual Plan: Community Service & Self-Sufficiency
      The most recent Public Housing Drug Elimination Program (PHEDEP) semi-annual performance report for any open grant and most recently submitted PHDEP application (PHDEP Plan) Annual Plan: Safety and Crime Prevention
    X The most recent fiscal year audit of the PHA conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C. 1437c(h)), the results of that audit and the PHA’s response to any findings Annual Plan: Annual Audit
      Troubled PHAs: MOA/Recovery Plan Troubled PHAs
     

    Other supporting documents (optional)

    (list individually; use as many lines as necessary)

    (specify as needed)
         

    1. Statement of Housing Needs

    [24 CFR Part 903.7 9 (a)]

    A. Housing Needs of Families in the Jurisdiction/s Served by the PHA

    Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or other data available to the PHA, provide a statement of the housing needs in the jurisdiction by completing the following table. In the “Overall” Needs column, provide the estimated number of renter families that have housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for each family type, from 1 to 5, with 1 being “no impact” and 5 being “severe impact.” Use N/A to indicate that no information is available upon which the PHA can make this assessment.

    Housing Needs of Families in the Jurisdiction
    by Family Type
    Family Type Overall Affordability Supply Quality Accessibility Size Location
    Income <= 30% of AMI 24,571 5 5 3 4 3 3
    Income >30% but <=50% of AMI 20,344 5 4 3 4 3 3
    Income >50% but <80% of AMI 26,557 4 3 3 3 2 2
    Elderly 16,021 N/A N/A N/A N/A N/A N/A
    Familes with Disabilites N/A N/A N/A N/A N/A N/A N/A
    White 641,886 N/A N/A N/A N/A N/A N/A
    Black 25,881 N/A N/A N/A N/A N/A N/A
    Hispanic 291,359 N/A N/A N/A N/A N/A N/A
    Native American 27,851 N/A N/A N/A N/A N/A N/A
    Asian 21,706 N/A N/A N/A N/A N/A N/A

    What sources of information did the PHA use to conduct this analysis? (Check all that apply; all materials must be made available for public inspection.)

    Consolidated Plan of the Jurisdiction/s

    Indicate year: 2006-2010 (Table 23)

    U.S. Census data: the Comprehensive Housing Affordability Strategy (“CHAS”) dataset

    American Housing Survey data

    Indicate year: 2005

    Other housing market study

    Indicate year:

    Other sources: (list and indicate year of information)

    B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists

    State the housing needs of the families on the PHA’s waiting list/s. Complete one table for each type of PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for site-based or sub-jurisdictional public housing waiting lists at their option.

    Housing Needs of Families on the Waiting List

    Waiting list type: (select one)

    Section 8 tenant-based assistance

    Public Housing

    Combined Section 8 and Public Housing

    Public Housing Site-Based or sub-jurisdictional waiting list (optional)

    If used, identify which development/subjurisdiction:

      # of families % of total families Annual Turnover
    Waiting list total 5174   301
    Extremely low income <=30% AMI 4035 78%  

    Very low income

    (>30% but <=50% AMI)

    1035 20%  

    Low income

    (>50% but <80% AMI)

    104 20%  
    Families with children 4139 80%  
    Elderly families 362 7%  
    Families with Disabilities 673 13%  

    Race/ethnicity

    (White)

    4397 85%  

    Race/ethnicity

    (Black)

    466 9%  

    Race/ethnicity

    (American Indian)

    259 5%  

    Race/ethnicity

    (Asian)

    52 1%  
     
    Characteristics by Bedroom Size (Public Housing Only)
    1 BR 1535 30%  
    2 BR 1827 35%  
    3 BR 1437 28%  
    4 BR 335 6%  
    5 BR 39 1%  
    5+ BR 1 <1%  

    Is the waiting list closed (select one)? No Yes

    If yes:

    How long has it been closed (# of months)?

    Does the PHA expect to reopen the list in the PHA Plan year? No Yes

    Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No Yes

     

    Housing Needs of Families on the Waiting List

    Waiting list type: (select one)

    Section 8 tenant-based assistance

    Public Housing

    Combined Section 8 and Public Housing

    Public Housing Site-Based or sub-jurisdictional waiting list (optional)

    If used, identify which development/subjurisdiction: Posadas Sentinel

      # of families % of total families Annual Turnover
    Waiting list total 139   13
    Extremely low income <=30% AMI 102    

    Very low income

    (>30% but <=50% AMI)

    29    

    Low income

    (>50% but <80% AMI)

    8    
    Families with children 121    
    Elderly families 0    
    Families with Disabilities 18    

    Race/ethnicity

    (White)

         

    Race/ethnicity

    (Black)

         

    Race/ethnicity

    (American Indian)

         

    Race/ethnicity

    (Asian)

         
     
    Characteristics by Bedroom Size (Public Housing Only)
    1 BR      
    2 BR 67    
    3 BR 50    
    4 BR 22    
    5 BR      
    5+ BR      

    Is the waiting list closed (select one)? No Yes

    If yes:

    How long has it been closed (# of months)?

    Does the PHA expect to reopen the list in the PHA Plan year? No Yes

    Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No Yes

     

    Housing Needs of Families on the Waiting List

    Waiting list type: (select one)

    Section 8 tenant-based assistance

    Public Housing

    Combined Section 8 and Public Housing

    Public Housing Site-Based or sub-jurisdictional waiting list (optional)

    If used, identify which development/subjurisdiction:

      # of families % of total families Annual Turnover
    Waiting list total 2204   346
    Extremely low income <=30% AMI 1455 66%  

    Very low income

    (>30% but <=50% AMI)

    705 32%  

    Low income

    (>50% but <80% AMI)

    44 2%  
    Families with children 1433 65%  
    Elderly families 331 15%  
    Families with Disabilities 309 14%  

    Race/ethnicity

    (White)

    1322 60%  

    Race/ethnicity

    (Black)

    198 9%  

    Race/ethnicity

    (American Indian)

    110 5%  

    Race/ethnicity

    (Asian)

    22 1%  
     
    Characteristics by Bedroom Size (Public Housing Only)
    1 BR      
    2 BR      
    3 BR      
    4 BR      
    5 BR      
    5+ BR      

    Is the waiting list closed (select one)? No Yes

    If yes:

    How long has it been closed (# of months)? 3 months

    Does the PHA expect to reopen the list in the PHA Plan year? No Yes

    Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No Yes

     

    C. Strategy for Addressing Needs

    Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the Agency’s reasons for choosing this strategy.

    (1) Strategies

    Need: Shortage of affordable housing for all eligible populations

    In the upcoming years, the PHA will address the shortage of affordable housing for all eligible populations on its waiting lists. The method for addressing this need will be accomplished by maximizing and fully utilizing all available resources and increasing the number of affordable housing units. The agency will expand the supply of assisted housing by applying for additional funding, reducing Public Housing vacancies, acquiring or building units or developments, and leveraging resources through creative mixed-financing. The reasons for selecting these strategies are marked below. The agency’s reasons for choosing these strategies were due to funding and staffing considerations, community priorities, as well as consultation with program participants.

    Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by:

    Select all that apply

    Employ effective maintenance and management policies to minimize the number of public housing units off-line

    Reduce turnover time for vacated public housing units

    Reduce time to renovate public housing units

    Seek replacement of public housing units lost to the inventory through mixed finance development

    Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources

    Maintain or increase Section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction

    Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required

    Maintain or increase Section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration

    Maintain or increase Section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program

    Participate in the Consolidated Plan development process to ensure coordination with broader community strategies

    Other (list below)

    Utilize PimaCountyHousingSearch.org, a county-wide search tool for locating affordable housing units.

    Maintain or increase payment standards in order to preserve affordability with Housing Conversion properties.

    Strategy 2: Increase the number of affordable housing units by:

    Select all that apply

    Apply for additional Section 8 vouchers should they become available

    Leverage affordable housing resources in the community through the creation of mixed - finance housing (including Silverbell Homes – occupied December, 2007)

    Pursue housing resources other than public housing or Section 8 tenant-based assistance.

    Other: (list below)

    Need: Specific Family Types: Families at or below 30% of median

    Strategy 1: Target available assistance to families at or below 30 % of AMI

    Select all that apply

    Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing

    Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance

    Employ admissions preferences aimed at families with economic hardships

    Adopt rent policies to support and encourage work

    Other: (list below)

    Need: Specific Family Types: Families at or below 50% of median

    Strategy 1: Target available assistance to families at or below 50% of AMI

    Select all that apply

    Employ admissions preferences aimed at families who are working

    Adopt rent policies to support and encourage work

    Other: (list below)

    Need: Specific Family Types: The Elderly

    Strategy 1: Target available assistance to the elderly:

    Select all that apply

    Seek designation of public housing for the elderly

    Apply for special-purpose vouchers targeted to the elderly, should they become available

    Other: (list below)

    Need: Specific Family Types: Families with Disabilities

    Strategy 1: Target available assistance to Families with Disabilities:

    Select all that apply

    Seek designation of public housing for families with disabilities

    Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing

    Apply for special-purpose vouchers targeted to families with disabilities, should they become available

    Affirmatively market to local non-profit agencies that assist families with disabilities

    Other: (list below)

    Continue referral services to the Mainstream waiting list from non-profit agencies who work with families and individuals with disabilities.

    Continue referral services to families under Home and Community Based Services.

    Need: Specific Family Types: Races or ethnicities with disproportionate housing needs

    Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs:

    Select if applicable

    Affirmatively market to races/ethnicities shown to have disproportionate housing needs

    Other: (list below)

    As documented in the Agency’s Analysis of Impediments

    Strategy 2: Conduct activities to affirmatively further fair housing

    Select all that apply

    Counsel Section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units

    Market the Section 8 program to owners outside of areas of poverty /minority concentrations

    Other: (list below)

    Conduct landlord outreach to address issues related to fair housing and other related issues.

    Other Housing Needs & Strategies: (list needs and strategies below)

    (2) Reasons for Selecting Strategies

    Of the factors listed below, select all that influenced the PHA’s selection of the strategies it will pursue:

    Funding constraints

    Staffing constraints

    Limited availability of sites for assisted housing

    Extent to which particular housing needs are met by other organizations in the community

    Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA

    Influence of the housing market on PHA programs

    Community priorities regarding housing assistance

    Results of consultation with local or state government

    Results of consultation with residents and the Resident Advisory Board

    Results of consultation with advocacy groups

    Other: (list below)

    Results of consultation with Housing Choice Voucher (Section 8) and Public Housing program participants.

    2. Statement of Financial Resources

    [24 CFR Part 903.7 9 (b)]

    List the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate the use for those funds as one of the following categories: public housing operations, public housing capital improvements, public housing safety/security, public housing supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other.

    Financial Resouces: Planned Sources and Uses
    Sources Planned $ Planned Uses
    1. Federal Grants (FY 2008 grants)    
    a) Public Housing Opertaing Fund 5,783,790  
    b) Public Housing Capital Fund 1,600,030  
    c) HOPE VI Revitalization    
    d) HOPE VI Demolition    
    e) Annual Contributions for Section 8 Tenant-Based Assistance 28,971,020  
    f) Public Housing Drug Elimination Program (including any Technical Assistance funds)    
    g) Resident Opportunity and Self-Sufficiency Grants 328,000  
    h) Community Development Block Grant 70,000 Public Housing Supportive Services & Unit Upgrades
    i) HOME    
    Other Federal Grants (list below) Misc. Capacity 250,000  
    Housing Opportunities for People with AIDS 201,620 Section 8 Other
    Positive Housing Opportunities 152,900 Section 8 Other
    Family Self Sufficiency Coordinator Grant 117,930 Section 8 Other
         
    2. Prior Year Federal Grants (unobligated funds only) (list below)    
    HOPE VI Revitalization 5,141,660 Public Housing Capital Improvements
    Public Housing Operating Fund 2,350,900 Public Housing Capital Improvements
    Public Housing Capital Fund 6,600  
    Resident Opportunity and Self-Sufficiency Grants 150,030 Public Housing Supportive Services
    U.S. Department of Justice, Weed & Seed 81,770 Public Housing Supportive Services
    Family Self Sufficiency Coordinator Grant 58,230 Section 8 Other
         
    3. Public Housing Dwelling Rental Income 2,839,000 Public Housing Operations
         
    4. Other income (list below)    
         
         
    4. Non-federal sources (list below)    
    City Land Sale Proceeds 1,316,410 Public Housing Capital Improvements
    Pima County Bonds 795,500 Public Housing Capital Improvements
    City General Fund Contribution 364,610 Public Housing & Section 8 Operations
    Central Office Cost Center Fees/Other Rents 2,371,830 Public Housing Operations
    South Park Program Income 758,680 Public Housing Supportive Services
         
    Total resources 53,710,510  

     

    3. PHA Policies Governing Eligibility, Selection, and Admissions

    [24 CFR Part 903.7 9 (c)]

    A. Public Housing

    Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A.

    (1) Eligibility

    a. When does the PHA verify eligibility for admission to public housing? (select all that apply)

    When families are within a certain number of being offered a unit: (state number)

    When families are within a certain time of being offered a unit: (state time)

    Other: (describe)

    The PHA verifies eligibility for admission when there is a need to fill available vacant units.

    b. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)?

    Criminal or Drug-related activity

    Rental history

    Housekeeping

    Other (describe)

    Credit report to verify if debts are owed to utility companies.

    c. Yes No: Does the PHA request criminal records from local law enforcement agencies for screening purposes?

    d. Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes?

    e. Yes No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source)

    (2)Waiting List Organization

    a. Which methods does the PHA plan to use to organize its public housing waiting list (select all that apply)

    Community-wide list

    Sub-jurisdictional lists

    Site-based waiting lists

    Other (describe)

    The Community Services Department may elect to hold a drawing (lottery) or other random choice technique to place applicants on the Public Housing waiting list.

    b. Where may interested persons apply for admission to public housing?

    PHA main administrative office

    PHA development site management office

    Other (list below)

    Posadas Sentinel Management Office (HOPE VI site)

    On-line on the city of Tucson Community Services Department web site

    c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to subsection (3) Assignment

    1. 1. How many site-based waiting lists will the PHA operate in the coming year? One
    2. Yes No: Are any or all of the PHA’s site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HUD-approved site based waiting list plan)?

      If yes, how many lists?

    3. Yes No: May families be on more than one list simultaneously?

      If yes, how many lists?

      Applicants may be on both the Conventional Public Housing and Posadas Sentinel waiting lists. If a resident is housed in one of these programs and are on the waiting list for the other, they must move out of the program prior to being housed in the other

    4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)?

      PHA main administrative office

      All PHA development management offices

      Management offices at developments with site-based waiting lists

      At the development to which they would like to apply

      Other (list below)

    (3) Assignment

    a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? (select one)

    One

    Two

    Three or More

    b. Yes No: Is this policy consistent across all waiting list types?

    c. If answer to b is no, list variations for any other than the primary public housing waiting list/s for the PHA:

    Primary Public Housing waiting list – applicants are dropped from the waiting list after refusing two units.

    Site-Based waiting list – applicant’s name is not placed on the bottom of the waiting list after the first refusal. Applicant has two choices before application is inactivated

    (4) Admissions Preferences

    a. Income targeting:

    Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income?

    b. Transfer policies:

    In what circumstances will transfers take precedence over new admissions? (list below)

    Emergencies

    Overhoused

    Underhoused

    Medical justification

    Administrative reasons determined by the PHA (e.g., to permit modernization work)

    Resident choice: (state circumstances below)

    Other: (list below)

    c. Preferences

    1. Yes No: Has the PHA established preferences for admission to public housing (other than date and time of application)? (If “no” is selected, skip to subsection (5) Occupancy)

    2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences)

    Former Federal preferences:

    Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition)

    Victims of domestic violence

    Substandard housing

    Homelessness

    High rent burden (rent is > 50 percent of income)

    Other preferences: (select below)

    Working families and those unable to work because of age or disability

    Veterans and veterans’ families

    Residents who live and/or work in the jurisdiction

    Those enrolled currently in educational, training, or upward mobility programs

    Households that contribute to meeting income goals (broad range of incomes)

    Households that contribute to meeting income requirements (targeting)

    Those previously enrolled in educational, training, or upward mobility programs

    Victims of reprisals or hate crimes

    Other preference(s) (list below)

    Involuntary Displacement (disaster or displaced by local government action)

    Working families or families enrolled in a training or educational program

    Elderly/Persons with a disability

    3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use “1” more than once, “2” more than once, etc.

    2 Date and Time

    Former Federal preferences:

    1 Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition)

    Victims of domestic violence

    Substandard housing

    Homelessness

    High rent burden

    Other preferences (select all that apply)

    1 Working families and those unable to work because of age or disability

    Veterans and veterans’ families

    Residents who live and/or work in the jurisdiction

    1 Those enrolled currently in educational, training, or upward mobility programs

    Households that contribute to meeting income goals (broad range of incomes)

    Households that contribute to meeting income requirements (targeting)

    Those previously enrolled in educational, training, or upward mobility programs

    Victims of reprisals or hate crimes

    Other preference(s) (list below)

    1 Involuntary Displacement

    1 Working Families

    1 Elderly/Persons with a disability

    4. Relationship of preferences to income targeting requirements:

    The PHA applies preferences within income tiers

    Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements

    (5) Occupancy

    a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing (select all that apply)

    The PHA-resident lease

    The PHA’s Admissions and (Continued) Occupancy policy

    PHA briefing seminars or written materials

    Other source (list)

    Housekeeping Standards

    City of Tucson Community Services Department web site

    b. How often must residents notify the PHA of changes in family composition? (select all that apply)

    At an annual reexamination and lease renewal

    Any time family composition changes

    At family request for revision

    Other (list)

    Change in citizenship/eligible immigrant status

    (6) Deconcentration and Income Mixing

    a. Yes No: Did the PHA’s analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing?

    b. Yes No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing?

    c. If the answer to b was yes, what changes were adopted? (select all that apply)

    Adoption of site-based waiting lists

    If selected, list targeted developments below:

    Employing waiting list “skipping” to achieve deconcentration of poverty or income mixing goals at targeted developments

    If selected, list targeted developments below:

    Employing new admission preferences at targeted developments

    If selected, list targeted developments below:

    Other (list policies and developments targeted below)

    d. Yes No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing?

    e. If the answer to d was yes, how would you describe these changes? (select all that apply)

    Additional affirmative marketing

    Actions to improve the marketability of certain developments

    Adoption or adjustment of ceiling rents for certain developments

    Adoption of rent incentives to encourage deconcentration of poverty and income-mixing

    Other (list below)

    f. Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? (select all that apply)

    Not applicable: results of analysis did not indicate a need for such efforts

    List (any applicable) developments below:

    g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all that apply)

    Not applicable: results of analysis did not indicate a need for such efforts

    List (any applicable) developments below:

    B. Section 8

    Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B.

    Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates).

    (1) Eligibility

    a. What is the extent of screening conducted by the PHA? (select all that apply)

    Criminal or drug-related activity only to the extent required by law or regulation

    Criminal and drug-related activity, more extensively than required by law or regulation

    More general screening than criminal and drug-related activity (list factors below)

    Other (list below)

    b. Yes No: Does the PHA request criminal records from local law enforcement agencies for screening purposes?

    c. Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes?

    d. Yes No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source)

    e. Indicate what kinds of information you share with prospective landlords? (select all that apply)

    Criminal or drug-related activity

    Other (describe below)

    Upon written request, the PHA will provide prospective landlords with the family’s current and prior address and the name and address of the landlords for these units. The PHA will also provide information that a prior eviction occurred, but not the reason for the eviction.

    (2) Waiting List Organization

    a. With which of the following program waiting lists is the Section 8 tenant-based assistance waiting list merged? (select all that apply)

    None

    Federal public housing

    Federal moderate rehabilitation

    Federal project-based certificate program

    Other federal or local program (list below)

    b. Where may interested persons apply for admission to Section 8 tenant-based assistance? (select all that apply)

    PHA main administrative office

    Other (list below)

    Electronic on-line submission

    via U.S. Mail

    (3) Search Time

    a. Yes No: Does the PHA give extensions on standard 60-day period to search for a unit?

    If yes, state circumstances below:

    To expand housing opportunities for low-income individuals/families, disabled persons/families and to provide for reasonable accommodation as needed.

    (4) Admissions Preferences

    a. Income targeting

    Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the Section 8 program to families at or below 30% of median area income?

    b. Preferences

    1. Yes No: Has the PHA established preferences for admission to Section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs)

    2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences)

    Former Federal preferences

    Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition)

    Victims of domestic violence

    Substandard housing

    Homelessness

    High rent burden (rent is > 50 percent of income)

    Other preferences (select all that apply)

    Working families and those unable to work because of age or disability

    Veterans and veterans’ families

    Residents who live and/or work in your jurisdiction

    Those enrolled currently in educational, training, or upward mobility programs

    Households that contribute to meeting income goals (broad range of incomes)

    Households that contribute to meeting income requirements (targeting)

    Those previously enrolled in educational, training, or upward mobility programs

    Victims of reprisals or hate crimes

    Other preference(s) (list below)

    Involuntary displacement (disaster or displaced by local government action) or families displaced due to lead-based paint hazards

    3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use “1” more than once, “2” more than once, etc.

    1 Date and Time

    Former Federal preferences

    Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition)

    Victims of domestic violence

    Substandard housing

    Homelessness

    High rent burden

    Other preferences (select all that apply)

    Working families and those unable to work because of age or disability

    Veterans and veterans’ families

    Residents who live and/or work in your jurisdiction

    Those enrolled currently in educational, training, or upward mobility programs

    Households that contribute to meeting income goals (broad range of incomes)

    Households that contribute to meeting income requirements (targeting)

    Those previously enrolled in educational, training, or upward mobility programs

    Victims of reprisals or hate crimes

    Other preference(s) (list below)

    4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one)

    Date and time of application

    Drawing (lottery) or other random choice technique

    5. If the PHA plans to employ preferences for “residents who live and/or work in the jurisdiction” (select one)

    This preference has previously been reviewed and approved by HUD

    The PHA requests approval for this preference through this PHA Plan

    6. Relationship of preferences to income targeting requirements: (select one)

    The PHA applies preferences within income tiers

    Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements

    (5) Special Purpose Section 8 Assistance Programs

    a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose Section 8 program administered by the PHA contained? (select all that apply)

    The Section 8 Administrative Plan

    Briefing sessions and written materials

    Other (list below)

    Program brochures

    b. How does the PHA announce the availability of any special-purpose Section 8 programs to the public?

    Through published notices

    Other (list below)

    Community agency notices

    Internet

    Community-based outreach meetings

    4. PHA Rent Determination Policies

    [24 CFR Part 903.7 9 (d)]

    A. Public Housing

    Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A.

    (1) Income Based Rent Policies

    Describe the PHA’s income based rent setting policy/ies for public housing using, including discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces below.

    a. Use of discretionary policies: (select one)

    The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub-component (2))

    ---or---

    The PHA employs discretionary policies for determining income based rent (If selected, continue to question b.)

    b. Minimum Rent

    1. What amount best reflects the PHA’s minimum rent? (select one)

    $0

    $1-$25

    $26-$50

    2. Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies?

    3. If yes to question 2, list these policies below:

    c. Rents set at less than 30% than adjusted income

    1. Yes No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income?

    2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below:

    d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA plan to employ (select all that apply)

    For the earned income of a previously unemployed household member

    For increases in earned income

    Fixed amount (other than general rent-setting policy)

    If yes, state amount/s and circumstances below:

    Fixed percentage (other than general rent-setting policy)

    If yes, state percentage/s and circumstances below:

    For household heads

    For other family members

    For transportation expenses

    For the non-reimbursed medical expenses of non-disabled or non-elderly families

    Other (describe below)

    e. Ceiling rents

    1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select one)

    Yes for all developments

    Yes but only for some developments

    No

    2. For which kinds of developments are ceiling rents in place? (select all that apply)

    For all developments

    For all general occupancy developments (not elderly or disabled or elderly only)

    For specified general occupancy developments

    For certain parts of developments; e.g., the high-rise portion

    For certain size units; e.g., larger bedroom sizes

    Other (list below)

    Mixed Income Developments

    3. Select the space or spaces that best describe how you arrive at ceiling rents (select all that apply)

    Market comparability study

    Fair market rents (FMR)

    95th percentile rents

    75 percent of operating costs

    100 percent of operating costs for general occupancy (family) developments

    Operating costs plus debt service

    The “rental value” of the unit

    Other (list below)

    Low Income Housing Tax Credit Program maximum rent information received from the Arizona Department of Housing

    f. Rent re-determinations:

    1. Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply)

    Never

    At family option

    Any time the family experiences an income increase

    Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specify threshold) $10,000

    Other (list below)

    Loss/start of a job

    Changes in source of income

    Loss or addition of income including but not limited to welfare, Supplemental security income, and/or any other source of income

    Any change in household composition

    An employed household member becomes eighteen (18) year of age

    Any change to citizenship status of a family member

    g. Yes No: Does the PHA plan to implement individual savings accounts for residents (ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year?

    (2) Flat Rents

    1. In setting the market-based flat rents, what sources of information did the PHA use to establish comparability? (select all that apply.)

    The section 8 rent reasonableness study of comparable housing

    Survey of rents listed in local newspaper

    Survey of similar unassisted units in the neighborhood

    Other (list/describe below)

    Flat Rents are set based on income levels of current families

    B. Section 8 Tenant-Based Assistance

    Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete sub-component 4B. Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates).

    (1) Payment Standards

    Describe the voucher payment standards and policies.

    a. What is the PHA’s payment standard? (select the category that best describes your standard)

    At or above 90% but below100% of FMR

    100% of FMR

    Above 100% but at or below 110% of FMR

    Above 110% of FMR (if HUD approved; describe circumstances below)

    b. If the payment standard is lower than FMR, why has the PHA selected this standard? (select all that apply)

    FMRs are adequate to ensure success among assisted families in the PHA’s segment of the FMR area

    The PHA has chosen to serve additional families by lowering the payment standard

    Reflects market or submarket

    Other (list below)

    c. If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that apply)

    FMRs are not adequate to ensure success among assisted families in the PHA’s segment of the FMR area

    Reflects market or submarket

    To increase housing options for families

    Other (list below)

    d. How often are payment standards reevaluated for adequacy? (select one)

    Annually

    Other (list below)

    Payment standards will be reviewed mid year to determine success of voucher holders

    e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply)

    Success rates of assisted families

    Rent burdens of assisted families

    Other (list below)

    (2) Minimum Rent

    a. What amount best reflects the PHA’s minimum rent? (select one)

    $0

    $1-$25

    $26-$50

    b. Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below)

    5. Operations and Management

    [24 CFR Part 903.7 9 (e)]

    Exemptions from Component 5: High performing and small PHAs are not required to complete this section. Section 8 only PHAs must complete parts A, B, and C(2)

    A. PHA Management Structure

    Describe the PHA’s management structure and organization.

    (select one)

    An organization chart showing the PHA’s management structure and organization is attached.

    A brief description of the management structure and organization of the PHA follows:

    The PHA is comprised of two divisions – the Housing Management Division for Public Housing and the Housing Assistance Division for the Housing Choice Voucher (HCV) and other rent subsidy programs, within the Community Services Department of the City of Tucson, Arizona. These two divisions of the Department serve as the PHA.

    The City of Tucson PHA manages and administers funding for the Housing Choice Voucher Program on a county-wide basis. The authority to do so is granted from the County to the City in the form of an Intergovernmental Agreement (IGA).

    The Department Director serves as the PHA’s Executive Director and the Mayor and Council of the City of Tucson serves as the PHA’s board of Commissioners with the addition of a resident representative.

    In addition, the City of Tucson and Pima County executed an IGA creating a PHA Consortium, designating the City of Tucson as lead agency in the collaboration of the joint PHA Agency Plan and its respective programs.

    B. HUD Programs Under PHA Management

    _ List Federal programs administered by the PHA, number of families served at the beginning of the upcoming fiscal year, and expected turnover in each. (Use “NA” to indicate that the PHA does not operate any of the programs listed below.)

    Program Name Units or Families Served at Year Beginning Expected Turnover
    Public Housing 1505 200
    Section 8 Vouchers 3930 45
    Section 8 Certificates N/A N/A
    Section 8 Mod Rehab 110 25
    Special Purpose Section 8 Certificates/Vouchers (list individually) 50 10
    Public Housing Drug Elimination Program (PHDEP) N/A N/A
         
    Other Federal Programs(list individually)    
    HOPWA N/A N/A
    PHOP N/A N/A
    SPC 162 40
    SHP 16 5

    C. Management and Maintenance Policies

    List the PHA’s public housing management and maintenance policy documents, manuals and handbooks that contain the Agency’s rules, standards, and policies that govern maintenance and management of public housing, including a description of any measures necessary for the prevention or eradication of pest infestation (which includes cockroach infestation) and the policies governing Section 8 management.

    (1) Public Housing Maintenance and Management: (list below)

    The Admissions and Continued Occupancy Plan (ACOP) states the policies that govern management and maintenance of public housing. The policies also include prevention measures such as inspections. The ACOP outlines the procedures used to prioritize and complete work orders. The Dwelling Lease, Part II, also outlines procedures regarding prevention and work order completion.

    (2) Section 8 Management: (list below)

    The Administrative Plan outlines policies that govern management of Section 8 Programs.

    6. PHA Grievance Procedures

    [24 CFR Part 903.7 9 (f)]

    Exemptions from component 6: High performing PHAs are not required to complete component 6. Section 8-Only PHAs are exempt from sub-component 6A.

    A. Public Housing

    1. Yes No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart B, for residents of public housing?

    If yes, list additions to federal requirements below:

    2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply)

    PHA main administrative office

    PHA development management offices

    Other (list below)

    B. Section 8 Tenant-Based Assistance

    1. Yes No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant-based assistance program in addition to federal requirements found at 24 CFR 982?

    If yes, list additions to federal requirements below:

    2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? (select all that apply)

    PHA main administrative office

    Other (list below)

    7. Capital Improvement Needs

    [24 CFR Part 903.7 9 (g)]

    Exemptions from Component 7: Section 8 only PHAs are not required to complete this component and may skip to Component 8.

    A. Capital Fund Activities

    Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may skip to component 7B. All other PHAs must complete 7A as instructed.

    (1) Capital Fund Program Annual Statement

    Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its public housing developments. This statement can be completed by using the CFP Annual Statement tables provided in the table library at the end of the PHA Plan template OR, at the PHA’s option, by completing and attaching a properly updated HUD-52837.

    Select one:

    The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment B

    -or-

    The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here)

    (2) Optional 5-Year Action Plan

    Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement can be completed by using the 5 Year Action Plan table provided in the table library at the end of the PHA Plan template OR by completing and attaching a properly updated HUD-52834.

    a. Yes No: Is the PHA providing an optional 5-Year Action Plan for the Capital Fund? (if no, skip to sub-component 7B)

    b. If yes to question a, select one:

    The Capital Fund Program 5-Year Action Plan is provided as an attachment to the PHA Plan at Attachment B

    -or-

    The Capital Fund Program 5-Year Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here)

    B. HOPE VI and Public Housing Development and Replacement Activities (Non-Capital Fund)

    Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved HOPE VI and/or public housing development or replacement activities not described in the Capital Fund Program Annual Statement.

    Yes No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary)

    b) Status of HOPE VI revitalization grant (complete one set of questions for each grant)

    Revitalization Plan under development

    Revitalization Plan submitted, pending approval

    Revitalization Plan approved

    Activities pursuant to an approved Revitalization Plan underway

    1. Development name: Martin Luther King HOPE VI
    2. Development (project) number: AZ004005
    3. Status of grant: (select the statement that best describes the current status)

    Yes No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year?

    If yes, list development name/s below:

    Yes No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year?

    If yes, list developments or activities below:

    Martin Luther King Apartment plus replacement units to be located at Silverbell Homes.

    Yes No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement?

    If yes, list developments or activities below:

    8. Demolition and Disposition

    [24 CFR Part 903.7 9 (h)]

    Applicability of component 8: Section 8 only PHAs are not required to complete this section.

    1. Yes No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If “No”, skip to component 9; if “yes”, complete one activity description for each development.)

    2. Activity Description

    Yes No: Has the PHA provided the activities description information in the optional Public Housing Asset Management Table? (If “yes”, skip to component 9. If “No”, complete the Activity Description table below.)

    Demolition/Disposition Activity Description

    1a. Development name: Martin Luther King Apartments

    1b. Development (project) number: AZ20P004005

    2. Activity type: Demolition

    Disposition

    3. Application status (select one)

    Approved

    Submitted, pending approval

    Planned application

    4. Date application approved, submitted, or planned for submission: (11/20/06)

    5. Number of units affected: 96

    6. Coverage of action (select one)

    Part of the development

    Total development

    7. Timeline for activity:

    a. Actual or projected start date of activity: Construction to start January 2008

    b. Projected end date of activity: Construction completed December 2009

    9. Designation of Public Housing for Occupancy by Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities

    [24 CFR Part 903.7 9 (i)]

    Exemptions from Component 9; Section 8 only PHAs are not required to complete this section.

    1. Yes No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If “No”, skip to component 10. If “yes”, complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission; PHAs completing streamlined submissions may skip to component 10.)

    2. Activity Description

    Yes No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If “yes”, skip to component 10. If “No”, complete the Activity Description table below.

    Designation of Public Housing Activity Description

    1a. Development name:

    1b. Development (project) number:

    2. Designation type:

    Occupancy by only the elderly

    Occupancy by families with disabilities

    Occupancy by only elderly families and families with disabilities

    3. Application status (select one)

    Approved; included in the PHA’s Designation Plan

    Submitted, pending approval

    Planned application

    4. Date this designation approved, submitted, or planned for submission: (DD/MM/YY)

    5. If approved, will this designation constitute a (select one)

    New Designation Plan

    Revision of a previously-approved Designation Plan?

    6. Number of units affected:

    7. Coverage of action (select one)

    Part of the development

    Total development

    10. Conversion of Public Housing to Tenant-Based Assistance

    [24 CFR Part 903.7 9 (j)]

    Exemptions from Component 10; Section 8 only PHAs are not required to complete this section.

    A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act

    1. Yes No: Have any of the PHA’s developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act? (If “No”, skip to component 11; if “yes”, complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.)

    2. Activity Description

    Yes No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If “yes”, skip to component 11. If “No”, complete the Activity Description table below.

    Conversion of Public Housing Activity Description

    1a. Development name:

    1b. Development (project) number:

    2. What is the status of the required assessment?

    Assessment underway

    Assessment results submitted to HUD

    Assessment results approved by HUD (if marked, proceed to next question)

    Other (explain below)

    3. Yes No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to block 5.)

    4. Status of Conversion Plan (select the statement that best describes the current status)

    Conversion Plan in development

    Conversion Plan submitted to HUD on: (DD/MM/YYYY)

    Conversion Plan approved by HUD on: (DD/MM/YYYY)

    Activities pursuant to HUD-approved Conversion Plan underway

    5. Description of how requirements of Section 202 are being satisfied by means other than conversion (select one)

    Units addressed in a pending or approved demolition application (date submitted or approved:

    Units addressed in a pending or approved HOPE VI demolition application (date submitted or approved: )

    Units addressed in a pending or approved HOPE VI Revitalization Plan (date submitted or approved: )

    Requirements no longer applicable: vacancy rates are less than 10 percent

    Requirements no longer applicable: site now has less than 300 units

    Other: (describe below)

    B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of 1937

    C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of 1937

    11. Homeownership Programs Administered by the PHA

    [24 CFR Part 903.7 9 (k)]

    A. Public Housing

    Exemptions from Component 11A: Section 8 only PHAs are not required to complete 11A.

    1. Yes No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 1437z-4). (If “No”, skip to component 11B; if “yes”, complete one activity description for each applicable program/plan, unless eligible to complete a streamlined submission due to small PHA or high performing PHA status. PHAs completing streamlined submissions may skip to component 11B.)

    2. Activity Description

    Yes No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? (If “yes”, skip to component 12. If “No”, complete the Activity Description table below.)

    Public Housing Homeownership Activity Description
    (Complete one for each development affected)

    1a. Development name:

    1b. Development (project) number:

    2. Federal Program authority:

    HOPE I

    5(h)

    Turnkey III

    Section 32 of the USHA of 1937 (effective 10/1/99)

    3. Application status: (select one)

    Approved; included in the PHA’s Homeownership Plan/Program

    Submitted, pending approval

    Planned application

    4. Date Homeownership Plan/Program approved, submitted, or planned for submission: (DD/MM/YYYY)

    5. Number of units affected:

    6. Coverage of action: (select one)

    Part of the development

    Total development

    B. Section 8 Tenant Based Assistance

    1. Yes No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If “No”, skip to component 12; if “yes”, describe each program using the table below (copy and complete questions for each program identified), unless the PHA is eligible to complete a streamlined submission due to high performer status. High performing PHAs may skip to component 12.)

    2. Program Description:

    The Section Eight Home Ownership Program (SEHOP) provides an opportunity for low-income Housing Choice Voucher (HCV) holders to achieve homeownership. The PHA will utilize 15 of its HCV’s for the SEHOP. First preference will be given to Family Self Sufficiency (FSS) participants, then to other HCV holders who meet the qualifications for SEHOP. SEHOP assistance may be used to purchase a home within the City of Tucson or Pima County. Portability to another jurisdiction is also permitted if the receiving jurisdiction operates a homeownership program and chooses to absorb the family into their program. Qualified individuals/families will receive up to 15 years of mortgage assistance through SEHOP. (There is no maximum term limit for families that qualify as elderly at the commencement of homeownership assistance.) Families will be responsible for a portion of the monthly homeownership expense, which equates to at least 30% of the family’s monthly-adjusted income.

    a. Size of Program

    Yes No: Will the PHA limit the number of families participating in the Section 8 homeownership option?

    If the answer to the question above was yes, which statement best describes the number of participants? (select one)

    25 or fewer participants

    26 - 50 participants

    51 to 100 participants

    more than 100 participants

    b. PHA-established eligibility criteria

    Yes No: Will the PHA’s program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria?

    If yes, list criteria below:

    1. Income Requirement: FSS participants must be at lease 50% of AMI

      Non-FSS participants must be at least 60% of AMI

      Disabled residents minimum annual income must be at least the Federal SSI income multiplied by 2

    2. Employment – Full time continuous employment for one year prior to enrollment.
    3. Must complete initial lease term in Section 8 program prior to enrollment.
    4. No outstanding debts to any PHA.
    5. Preference for FSS participants then non-FSS participants.
    6. No prior mortgage defaults on a mortgage obtain through SEHOP.

    12. PHA Community Service and Self-sufficiency Programs

    [24 CFR Part 903.7 9 (l)]

    Exemptions from Component 12: High performing and small PHAs are not required to complete this component. Section 8-Only PHAs are not required to complete sub-component C.

    A. PHA Coordination with the Welfare (TANF) Agency

    1. Cooperative agreements:

    Yes No: Has the PHA has entered into a cooperative agreement with the TANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)?

    If yes, what was the date that agreement was signed? 05/13/1998

    2. Other coordination efforts between the PHA and TANF agency (select all that apply)

    Client referrals

    Information sharing regarding mutual clients (for rent determinations and otherwise)

    Coordinate the provision of specific social and self-sufficiency services and programs to eligible families

    Jointly administer programs

    Partner to administer a HUD Welfare-to-Work voucher program

    Joint administration of other demonstration program

    Other (describe)

    TANF agency staff sit on PHA’s Self Sufficiency Advisory Board

    B. Services and programs offered to residents and participants

    (1) General

    a. Self-Sufficiency Policies

    Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? (select all that apply)

    Public housing rent determination policies

    Public housing admissions policies

    Section 8 admissions policies

    Preference in admission to section 8 for certain public housing families

    Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA

    Preference/eligibility for public housing homeownership option participation

    Preference/eligibility for section 8 homeownership option participation

    Other policies (list below)

    b. Economic and Social self-sufficiency programs

    Yes No: Does the PHA coordinate, promote or provide any programs to enhance the economic and social self-sufficiency of residents? (If “yes”, complete the following table; if “no” skip to sub-component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. )

    Services and Programs
    Program Name & Description (including location, if appropriate) Estimaged Size Allocation Method (waiting list/random selection/specific criteria/other) Access (development office/PHA main office/other provide name) Eligibility (public Housing or seciton 8 partipants or both)
    Family Self-Sufficiency 200 Criteria PHA Main Office PH & Section 8
    Service Referral 529 None Elderly/Disabled Housing Complexes (Our Family Services)

    PH

    Elderly/Disabled

    Transportation/Recreation & Health Literacy Program through Lutheran Social Ministry of the Southwest (LSMS) 529 None Elderly/Disabled Housing Complexes (LSMS)

    PH

    Elderly/Disabled

    HOPE VI Program at Martin Luther King Apartments

    -Wellness Services
    -UA Mobile Clinic
    -Computer Training – LSMS
    -Homeownership Counseling
    -Fitness Instruction – LSMS
    -Intergenerational Activities – LSMS
    -Socialization Activities – LSMS

    96 None Elderly/Disabled Housing Complexes (Various Agencies) MLK HOPE VI
    Financial Literacy Workshops & Counseling 30 None Pio Decimo Center PH & Section 8
    Homeownership Counseling & Training 15 None Family Housing Resources, Inc. PH & Section 8
    ROSS Grant for Elderly/Disabled through Lutheran Social Ministries of the Southwest-Fitness, Nutrition, Socialization, and Instructional Forums 529 None Elderly/Disabled Housing Complexes (LSMS) PH Elderly/Disabled Residents

    (2) Family Self Sufficiency program/s

    a. Participation Description

    Family Self Sufficiency (FSS) Program
    Program

    Required Number of Participants

    (start of FY 2008 Estimate)

    Actual Number of Participants

    (As of: 06/30/2007)

    Public Housing 0 84
    Housing Choice Voucher 107 less 80 graduated for a revised total of 27 68

    b. Yes No: If the PHA is not maintaining the minimum program size required by HUD, does the most recent FSS Action Plan address the steps the PHA plans to take to achieve at least the minimum program size?

    If no, list steps the PHA will take below:

    C. Welfare Benefit Reductions

    1. The PHA is complying with the statutory requirements of section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements) by: (select all that apply)

    Adopting appropriate changes to the PHA’s public housing rent determination policies and train staff to carry out those policies

    Informing residents of new policy on admission and reexamination

    Actively notifying residents of new policy at times in addition to admission and reexamination.

    Establishing or pursuing a cooperative agreement with all appropriate TANF agencies regarding the exchange of information and coordination of services

    Establishing a protocol for exchange of information with all appropriate TANF agencies

    Other: (list below)

    D. Reserved for Community Service Requirement pursuant to section 12(c) of the U.S. Housing Act of 1937

    13. PHA Safety and Crime Prevention Measures

    [24 CFR Part 903.7 9 (m)]

    Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub-component D.

    A. Need for measures to ensure the safety of public housing residents

    1. Describe the need for measures to ensure the safety of public housing residents (select all that apply)

    High incidence of violent and/or drug-related crime in some or all of the PHA's developments

    High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA's developments

    Residents fearful for their safety and/or the safety of their children

    Observed lower-level crime, vandalism and/or graffiti

    People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime

    Other (describe below)

    Results from 2006 HUD Resident Assessment Survey (RASS) HUD will be using the 2006 RASS score for 2007

    2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents (select all that apply).

    Safety and security survey of residents

    Analysis of crime statistics over time for crimes committed “in and around” public housing authority

    Analysis of cost trends over time for repair of vandalism and removal of graffiti

    Resident reports

    PHA employee reports

    Police reports

    Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug programs

    Other (describe below)

    Results from the 2006 HUD Resident Assessment Survey (RASS)

    3. Which developments are most affected? (list below)

    Southland (AZ16P004026), Norris (AZ16P004024), Edith (AZ20P004004), Pastime (AZ20P004004)

    B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year

    1. List the crime prevention activities the PHA has undertaken or plans to undertake: (select all that apply)

    Contracting with outside and/or resident organizations for the provision of crime- and/or drug-prevention activities

    Crime Prevention Through Environmental Design

    Activities targeted to at-risk youth, adults, or seniors

    Volunteer Resident Patrol/Block Watchers Program

    Other (describe below)

    Working with Tucson Police Department to provide extra security at designated locations

    Continued promotion of the Police Officers in Residence Program

    3. Which developments are most affected? (list below)

    Tucson House (AZ16P004048), South Park (AZ20P004055), Posadas Sentinel (AZ20P004051 & AZ20P004052), Southland (AZ16P004026), Norris (AZ16P004024), Edith (AZ20P004004), Pastime (AZ20P004004)

    C. Coordination between PHA and the police

    1. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply)

    Police involvement in development, implementation, and/or ongoing evaluation of drug-elimination plan

    Police provide crime data to housing authority staff for analysis and action

    Police have established a physical presence on housing authority property (e.g., community policing office, officer in residence)

    Police regularly testify in and otherwise support eviction cases

    Police regularly meet with the PHA management and residents

    Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services

    Other activities (list below)

    • In accordance with 24 CFR Parts 950 and 960 titled “Public and Indian Housing Exemption from Eligibility Requirements for Police Officers and Security Personnel”, the PHA has had 10 public housing units occupied by Tucson Police Officers located at various multi-unit family sites throughout the community.
    • Ongoing Weed and Seed grant activities at Kennedy Homes located in the South Park Neighborhood.
    • Use of Capital Fund Program monies to pay for additional police officer presence at Tucson House (AZ004048).

    2. Which developments are most affected? (list below)

    10 public housing units occupied by Tucson Police Department officers are at the following properties: Southland (AZ16P004026), Norris (AZ16P004024), Pastime (AZ20P004004), Edith (AZ20P004004), Fairmount (AZ20P004003), Third St. (AZ20P004003), Delano (AZ16P004022), Estrella (AZ20P004003), Irwin (AZ16P004025), and Navajo (AZ20P004015).

    The Weed and Seed Programs focus activities in the area of neighborhoods surrounding South Park (AZ20P004055)

    Tucson Police Department off duty officers patrol the Tucson House (AZ16P004048) on weekends. The Tucson House is a 408 unit high rise development that is designated to house elderly and disabled persons. Capital Fund Program grants pay for this service.

    D. Additional information as required by PHDEP/PHDEP Plan

    PHAs eligible for FY 2005 PHDEP funds must provide a PHDEP Plan meeting specified requirements prior to receipt of PHDEP funds.

    Yes No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan?

    Yes No: Has the PHA included the PHDEP Plan for FY 2005 in this PHA Plan?

    Yes No: This PHDEP Plan is an Attachment. (Attachment Filename: ___)

    14. RESERVED FOR PET POLICY

    [24 CFR Part 903.7 9 (n)]

    Pet and Service Animal Policy See Attachment D

    15. Civil Rights Certifications

    [24 CFR Part 903.7 9 (o)]

    Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations.

    16. Fiscal Audit

    [24 CFR Part 903.7 9 (p)]

    1. Yes No: Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.)

    2. Yes No: Was the most recent fiscal audit submitted to HUD?

    3. Yes No: Were there any findings as the result of that audit?

    4. Yes No: If there were any findings, do any remain unresolved?

    If yes, how many unresolved findings remain?____

    5. Yes No: Have responses to any unresolved findings been submitted to HUD?

    If not, when are they due (state below)?

    17. PHA Asset Management

    [24 CFR Part 903.7 9 (q)]

    Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High performing and small PHAs are not required to complete this component.

    1. Yes No: Is the PHA engaging in any activities that will contribute to the long-term asset management of its public housing stock , including how the Agency will plan for long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs that have not been addressed elsewhere in this PHA Plan?

    2. What types of asset management activities will the PHA undertake? (select all that apply)

    Not applicable

    Private management

    Development-based accounting

    Comprehensive stock assessment

    Other: (list below)

    3. Yes No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table?

    18. Other Information

    [24 CFR Part 903.7 9 (r)]

    A. Resident Advisory Board Recommendations

    1. Yes No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s?

    2. If yes, the comments are: (if comments were received, the PHA MUST select one)

    Attached at Attachment (File name)

    Provided below:

    3. In what manner did the PHA address those comments? (select all that apply)

    Considered comments, but determined that no changes to the PHA Plan were necessary.

    The PHA changed portions of the PHA Plan in response to comments

    List changes below:

    Other: (list below)

    Comments Received From the Resident Advisory Board

    1. The Board felt that our Language Assistance Plan was good and that we should provide translation services for persons who may need that assistance.

    2. They asked if the Federal law regarding language assistance superseded the Arizona “English Only” laws.

    3. They thought that the staff training provision of the Language Assistance Plan would be useful to our clients.

    4. They asked for clarification of “turnover”.

    5. They agree with the one for one replacement of public housing units in our HOPE VI plan.

    6. They commented that some portions of asset management were highly regulated.

    7. They provided comments on day to day operations.

    Comments Received From the Meeting with Public Housing Residents

    Residents agreed with LEP implementation plan.

    Residents thought that providing a list of community resources as part of VAWA was a good idea.

    Progress on meeting 5-year goals was discussed. Residents agreed that we need to improve our response time in completing work orders. Residents had questions regarding the HUD Asset Management model and how some of the changes affected them. We discussed how the fee for service system will work.

    When discussing the Capital Fund Program, Tucson House residents asked us to look into painting the interior of the building.

    Resident agreed that a quarterly newsletter instead of a bi-annual one will increase communication.

    When discussing ROSS grants, we announced that Lutheran Social Services had received a 2007 ROSS grant to provide services to 3 of our facilities. Residents were happy to see that services will continue.

    Residents were concerned regarding the proposed rate hike by TEP.

    Residents had other comments that dealt with day-to-day operations of the Program.

    Comments Received From the Meeting with Section 8 Participants

    Participants voiced:

    • Need in community for additional housing assistance
    • Need for translation and interpretation services
    • Continued equal opportunity in housing for all Americans
    • Inclusion of public libraries, college campuses, Wingspan, Southern Arizona Aids Foundation, Sun Sounds of Arizona as plan display locations
    • Continued updating of available affordable housing in the community using the Pima County Housing Search website.

    B. Description of Election process for Residents on the PHA Board

    1. Yes No: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to question 2; if yes, skip to sub-component C.)

    2. Yes No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub-component C.)

    3. Description of Resident Election Process

    a. Nomination of candidates for place on the ballot: (select all that apply)

    Candidates were nominated by resident and assisted family organizations

    Candidates could be nominated by any adult recipient of PHA assistance

    Self-nomination: Candidates registered with the PHA and requested a place on ballot

    Other: (describe)

    All head of households receiving public housing and tenant-based assistance.

    b. Eligible candidates: (select one)

    Any recipient of PHA assistance

    Any head of household receiving PHA assistance

    Any adult recipient of PHA assistance

    Any adult member of a resident or assisted family organization

    Other (list)

    c. Eligible voters: (select all that apply)

    All adult recipients of PHA assistance (public housing and section 8 tenant-based assistance)

    Representatives of all PHA resident and assisted family organizations

    Other (list)

    Any head of household receiving public housing and tenant-based assistance.

    C. Statement of Consistency with the Consolidated Plan

    For each applicable Consolidated Plan, make the following statement (copy questions as many times as necessary).

    1. Consolidated Plan jurisdiction: City of Tucson/Pima County Consortium

    2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply)

    The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/s.

    The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan.

    The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan.

    Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below)

    Provide homeownership opportunities for first-time buyers, particularly for families with low and moderate incomes.

    Provide assisted rental housing opportunities to extremely low, very low and low-income elderly, families, homeless, and other persons with special needs.

    Promote supportive services and facilities for frail elderly, disabled persons, low-income families (renters) and those persons with special needs.

    Other: (list below)

    3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below)

    The City and County produced an Action Plan for their first Analysis of Impediments (AI) to Fair Housing in 1998 and expanded it in 1999 to include a specific strategy and budget. The AI was developed with an advisory committee made up of individuals and agencies in the community who represent protected classes and minorities. The AI contains an Action Plan, which includes testing for discrimination, public education, and project and program innovations to increase the availability of housing services to all residents of the community

    The AI lists impediments to fair housing and includes action plans to address each impediment. The actions undertaken by the City are incorporated in the Agency’s annual plan. The plan was update in 2004.

    D. Other Information Required by HUD

    Use this section to provide any additional information requested by HUD.

    A. Violence Against Women’s Act – Attachment K

    B. Limited English Proficiency Plan – Attachment L

    Attachments

    Use this section to provide any additional attachments referenced in the Plans.

    The City of Tucson/Pima County PHA Plan Consortium demonstrated significant progress in meeting its Five-Year Mission and Goals. In the fourth year of the Agency Plan, the City of Tucson/Pima County PHA Plan Consortium successfully implemented key projects and actions supporting City/County goals. These initiatives include the following:

    Expand the supply of assisted housing:

    • Apply for additional rental vouchers:

      The PHA was awarded 94 Enhanced Housing Choice Vouchers due to a Housing Conversion Action of an owner opt-out.

    • Reduce public housing vacancies

      51 days for 2007

    • Leverage private or other public funds to create additional housing opportunities:

      The Housing Authority has received Low Income Housing Tax Credit for the Depot Plaza HOPE VI project.

    • Acquire or build units or developments:

      The City of Tucson has completed the disposition of the Martin Luther King Building and construction has begun on the 68 replacement units at that site.

      Silverbell Homes, which consists of 28 units, was completed and occupied in December, 2007.

    • Commit to one for one replacement of public housing units

      The City of Tucson will replace the 96 units at the Martin Luther King Building.

    Improve the quality of assisted housing:

    • Improve public housing management: (PHAS Score)

      86 in 2005, 89 in 2006

    • Improve voucher management: (SEMAP Score)

      The City and County Section 8 programs received a high performance rating for the fiscal year ending 06/30/07 – with a score of 93 for the City and the County.

    • Improve the minimum HQS to go beyond minimum requirements by:

      additional training, additional quality control beyond required, and expanding knowledge on applicable local code.

    • Increase customer satisfaction:

      Resident surveys resulted in a RASS score for 2006 of 9 points out of 10. HUD will use this score again in 2007.

    • A public housing maintenance survey system has been instituted. Results from the surveys indicate that resident feel that the quality of the work is exceptional but residents would like a quicker response time. We are working to improve the response time.
    • Concentrate on efforts to improve specific management functions:

      The HUD Asset Management Model implementation has begun and several components have been completed. The properties have been divided and assigned to AMPs, reports have been developed for tracking and monitoring expenses by AMP, fee for service prices have been researched and put in place and a computerized inventory module is in development for the work order system. AMP budgets have been completed and are in the approval process. Staff changes have also been completed to comply with the model. The Housing Management Division decentralized property management functions in July, 1987. Each property management office has approximately 250 units (one office manages 408 units but all are located within one building). Each management team consists of a project coordinator/manager responsible for the management of the property including lease enforcement, lease renewals, rent delinquencies. A housing agent assists the project coordinator/manager and a routine maintenance technician responds to all maintenance calls for the assigned units. Maintenance technicians who are responsible for the rehabilitation of vacant units have been assigned to AMP’s and now report to the project coordinator/manager. A Central Office Cost Center has been established which includes certain administrative positions. Physical plant operators, locksmiths, carpenter and an appliance repair technician work out of a central warehouse plant. These are fee for service assignments.

      Use of maintenance survey results continues to provide better customer service for all maintenance functions.

    • Renovate or modernize public housing units:

      The City of Tucson uses Capital Fund Program monies to continuously renovate public housing units. Projects from this past year included installation of security doors, the renovation of bathrooms, replacing evaporative cooling with air conditioning, exterior painting, window replacement with dual pane and erosion control.

      The City of Tucson has partnered with the Tucson Urban League to begin energy audits of public housing units. This has allowed access to energy conservation grant money for improvements.

    • Demolish or dispose of obsolete public housing:

      The City of Tucson received the Depot Plaza HOPE VI grant to dispose of the Martin Luther King building – a 96 unit building for elderly and disabled residents. The sale of the building to the developers has been completed. Construction of Silverbell Homes was completed and fully occupied by December, 2007.

    • At the Landlord Outreach conducted on January 31st, when asked for feedback regarding our program, the consensus was that the overall rating of the program was “good”.
    • Surveys are currently being distributed to Section 8 program participants and will continue for 90 days asking for input regarding their satisfaction on our services. Results will be submitted to HUD when data collection is complete.

    Provide an improved living environment:

    • Encourage community participation in the context of neighborhoods:

      City of Tucson Community Services Department staff continue to participate in the “City Teams” which encourages City staff from various departments to work together to plan activities/projects, discuss concerns and solutions and share information.

    • Implement public housing security improvements:

      Security doors were installed at both entrances on several public housing units located throughout the City. Additional lighting is being planned for an elderly/disabled housing complex.

    • Improve communication between housing staff and participants of the programs through resident meetings and newsletters:

      Public Housing participants receive quarterly newsletters that include information regarding new programs, new requirements, and how to receive resident services. Additional mailings include invitations to meetings, recruitment for the Resident Advisory Board, and various announcements. All information is translated to Spanish. A ROSS Grant activity schedule is distributed monthly to elderly and disabled residents.

    • Improved communication among housing assistance staff, clients, and landlords through website updates and newsletters.
    • Implement measures to promote income missing in public housing by assuring access for lower income families into higher income developments:

      The City of Tucson manages the Posadas Sentinel development, which includes 60 units of public housing and 60 tax credit units.

    • No cost training for Lead-Based Hazards will be provided to participating landlords.

    Promote self-sufficiency and asset development of assisted households:

    • Increase the number and percentage of employed persons in households of assisted housing.

      The Family Self-Sufficiency Program continues to provide case management services, offers assistance with job training programs, and has a scholarship program to provide assistance with tuition and books.

      The City of Tucson continues to work in partnership with the Pima County One Stop to refer clients for skills assessment, training and employment opportunities.

    • Provide or attract supportive services to improve assisted recipients’ employability:

      The Family Self-Sufficiency Program provides case management services to connect FSS recipients with employment services in the community.

      The Family Self-Sufficiency Program received CDBG Human Service funding to assist families in meeting their goals (education, job training, self-employment).

      The City of Tucson received a ROSS Family grant to provide assistance with job training, assistance with childcare expenses, transportation expenses and education materials. The ROSS Grant also provides services to assist residents with job retention and career advancement.

    • Provide or attract supportive services to increase independence for the elderly or families with disabilities:

      The City of Tucson is serving as the Contract Administrator for a ROSS Elderly Grant. This grant was awarded to the Lutheran Social Ministry of the southwest and is serving our three elderly/disabled sites. Fitness, nutrition, socialization and instructional forums are being offered in order to help promote independent living and a higher quality of life for participants.

      Lutheran Social Ministry of the Southwest received a 2006 ROSS Grant to provide transportation services and a health literacy program to residents of Tucson House, Craycroft Towers and Lander Garden Apartments. The City of Tucson will again serve as the Contract Administrator for the grant.

      The City of Tucson has contracted with Our Family Services to provide counseling and referral services to residents at Tucson House.

    Ensure equal opportunity and affirmatively further fair housing:

    • Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion, national origin, sex, familial status, disability, sexual orientation/sexual identity, sexual preference and domestic partnership:

      The City of Tucson has bilingual staff, provides oral and written information in Spanish, and regularly attend Fair Housing training.

      The Housing Management Division has developed an updated Reasonable Accommodation policy for public housing participants to ensure fair housing goals are addressed consistently.

    The Community Services Department revised its Reasonable Accommodation

    Policy to include an appeal process utilizing the City’s ADA 504 Coordinator.

    The City of Tucson has developed a Limited English Proficiency policy for all participants who receive housing assistance.

    The City of Tucson/Pima County PHA Plan Consortium implemented the Violence Against Women Act policy. The policy which is to “protect certain victims of criminal domestic violence, dating violence, sexual assault, or stalking – as well as members of the victims’ immediate families – from losing their HUD-assisted housing as a result of the abuse of which they were the victim”. The policy can be found both in Section 8’s Administrative Plan and Public Housings Admission and Continued Occupancy Policy.

    HA Plan

    Table Library

    Component 7

    Capital Fund Program Annual Statement

    Parts I, II, and II

    See Attachment B